Module 2 Tasks - Email Question 5

Ahhhhh - and we come to the last one.

5. How have you organised the folder structure of your email and why?

My folder structure evolves depending on what I am involved in at anyone point in time. I have a couple of standard folder like Bills, Subscriptions, Family etc, But I will add new folders when email from a certain source is going to be coming on a regular basis or a subject will involve a number of email (normally more than 2 or 3). For example I now have a folder called Uni, under that folder I have Curtin and then OUA, under the Curtin Folder I have Net11 and Net12. I usually try to organise my folders so that they can grow in a logical manner. I do believe that everyone has their own style when it comes to creating their folder structure

If I am researching something, I'll create a separate folder. We recently built a pool, so while I was getting quotes and further information from various companies I created a folder called Pool and placed all email on that subject in there. Once we had completed the whole process. I pretty much deleted the contents of that folder.

I'm also big on keeping my Inbox clear! I move things out of there as soon as I have read them, if they need actioning of some sort I'll leave them there until I have done that. Once I have actioned them, I'll delete them or move them to the relevant folder depending on their importance. It acts as a kind of todo list/reminder tool as I normally check my email every day.

Module 2 Tasks - Email Question 4

Yes yet another - perhaps I could have entered them all in one post, but I'm a modular girl at heart :-)

4. What sorts of filters or rules do you have set up, and for what purpose?

• I have McAfee Spam Filter running in outlook express, while not a filter in the traditional sense of the word it does move email to a SPAM folder if any parts of the email match a set of predetermined rules for what constitutes a spam email.

• I have folders set up for any regular incoming mail that I receive so that I can immediately file message from a particular person/organisation in the relevant folder. A lot of the regular stuff I receive are account receipts, which I don't really have to look at on a daily basis so I have my filter dump them into folder thats I can just checkout when looking at my bill paying or accounts. Also newsletters from different organisations that I might refer to every now and then.
  
• the rule for my Telstra bills for example looks like this
• Apply this rule after the message arrives
  Where the From line contains 'info@online.telstra.com.au'
  Move it to the Telstra folder

Reality is that which, when you stop believing in it, doesn't go away.
- Philip K. Dick

Module 2 Tasks - Email Question 1

Hi back again!

Have completed the Email Basics tutorial and following are responses to the questions posed as part of module 2.2 tasks for Email.



1. What information about a user's email, the origin of a message, and the path it took, can you glean from an email message?

To answer this question I have plucked a random email from my inbox to analyse. From this email I can gather that the email was sent from a mail server hosting the domain hbf.com.au. It appears to be an original email (i.e not a reply or a forward) as there is not indication of this in the subject or body of the email.

As I am using Outlook Express, if I go to File then select properties I can see the time that the email was sent(based on the time on his mail server) and the time it was received by my mail server(based on the time on my mail server).




By selecting File then Properties and going to the details tab I can see more information on the path that this email took by viewing the Internet Headers.

The following is a copy of the Internet Headers for the above mail message. It tells me the message was sent via the mail server mail.hbf.com.au and received by sv3.per.eftel.com.au(my ISP). Before this email was sent by mail.hbf.com.au it also passed through another server Aurilla.corp.hbf.com.au and was passed through the SurfControl E-mail Filter.

X-McAfeeVS-TimeoutProtection: 0
Return-Path:
Received: from hbf.com.au (mail.hbf.com.au [203.153.232.59])
by sv3.per.eftel.com (Postfix) with ESMTP id 39D9466C3D5
for ; Fri, 9 Feb 2007 11:55:43 +0900 (WST)
Received: from Aurilla.corp.hbf.com.au [192.0.8.44] by mail.hbf.com.au - SurfControl E-mail Filter (5.5.0); Fri, 09 Feb 2007 11:55:41 +0900
Subject: D-Link stuff
MIME-Version: 1.0
X-Mailer: Lotus Notes Release 7.0 August 18, 2005
Message-ID:
From:
Date: Fri, 9 Feb 2007 11:55:40 +0900
X-MIMETrack: Serialize by Router on HBFMail1/HBF(Release 6.5.4FP1|June 19, 2005) at 09/02/2007
11:55:42 AM,
Serialize complete at 09/02/2007 11:55:42 AM
Content-Type: multipart/alternative; boundary="=_alternative 00101556C825727D_="
To:
X-SEF-7853D99-ADF1-478E-8894-213D316B8FFA: 1
X-SEF-Processed: 5_5_0_191__2007_02_09_11_55_43
X-MSK: FRND